Saldofy
Document Management and Digital Signing in One System
All company documents — contracts, acts, invoices, payslips — live in Saldofy together with versions, share links and digital signatures. ID-card, Smart-ID and Mobiil-ID are built in, so there is no need to buy separate signing and document management services.
Third-party services disappear
A company usually buys document management from one place, signing from another and stores files in a third. Every service is a separate monthly fee, separate users and a separate place to search for a document. In Saldofy all of it is part of the same system where invoices, acts and payslips are created.
You manage everything yourself — access rights, versions and signatures stay under your control, without intermediaries.
The document lifecycle in one flow
- 01Upload a document or photograph it with the mobile app — the preview is there immediately
- 02Link the document to an invoice, act, employee or other record — you always find it through its context
- 03Version history keeps earlier versions — nothing is lost when a file is overwritten
- 04Sign with an ID-card, Smart-ID or Mobiil-ID directly in Saldofy
- 05Share externally with a secure link — with an accountant, auditor or partner
The digital signature is part of the system, not an add-on service
Signing as an .asice container
The document is packed into a standard digital signature container recognised by Estonian institutions and DigiDoc.
The signature chain in plain sight
You see every signer, the time and the method (ID-card, Smart-ID, Mobiil-ID) and download the container with one click.
Sharing and access
Share links, permission checks and recycle bin restore keep documents securely in your hands.
Saldofy vs separate services
Separate document management and signing services mean several monthly fees and moving documents between systems by hand. In Saldofy the document, the signature and the related accounting record are three sides of the same thing.
| Workflow | Separate services | Saldofy |
|---|---|---|
| Storing documents | Separate cloud service, separate monthly fee | In the same system as invoices and acts |
| Digital signing | Third-party service, a fee per signature | ID-card, Smart-ID and Mobiil-ID included |
| Connection to accounting | Files moved by hand over email | The document is attached to the record, history is traceable |
| Sharing externally | Attachments and links in different places | A secure share link with permission checks |
See also related topics
Explore other Saldofy topics that may fit your company's workflow.
Frequently asked questions
Is a separate service or program needed for signing?
No. Signing happens directly in Saldofy with an ID-card, Smart-ID or Mobiil-ID and the result is a standard .asice container.
Are the signatures valid outside Saldofy?
Yes. The .asice container is the same format DigiDoc uses — it can be opened, verified and forwarded anywhere.
Are documents connected to accounting?
Yes. A document can be linked to an invoice, act, employee or other record, so you always find both the file and the context in which it was created.
What happens if a document is deleted or overwritten by accident?
Version history keeps earlier versions and deleted files move to the recycle bin, from where they can be restored.
Manage documents and signatures yourself — without intermediaries
Create a free account, test with your workflows and see how invoices, taxes, payroll and reports come together in one environment.